Take 20 percent off your purchase of regularly priced and discounted UMW clothing and insignia items now through Dec. 20.
Business Services — December 2013 eUpdate
December 2013 Updates and Announcements
- Procurement Services
- Supplier Diversity Pacesetter Award
- Tier II Status Attained
- Holiday SPCC Sign-Off Date
- SPCC Annual Training
- Forms
- Contract Activity
- Gift Policy
- Parking
- Parking Advisory: Winter Parking Locations
- Bookstore
- Holiday Ornament
- Annual Holiday Open House: 20% Off
- Copy Center
- Networking Training, Dec. 17.
- Post Office
- USPS Rate Increase – Jan. 26, 2014
- EagleOne
- Off Campus Merchants
Since our last eUpdate, the Procurement Services Department has received state-wide recognition for increasing efforts toward supplier diversity, and UMW was awarded Tier II operating authority in the areas of IT and Procurement.
Initial changes:
1) The SPCC 5 day rule no longer applies.
2) The purchase of writing implements is no longer exclusive to VIB.
All other regulations are in place at this time.
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Members of UMW’s procurement team pose with their Supplier Diversity Pacesetter Award.
SUPPLIER DIVERSITY PACESETTER AWARD
On Oct. 28, 2013, UMW Procurement Services received the Supplier Diversity Pacesetter award during the Governor’s 2013 Supplier Diversity Awards Program. The award was presented by Ms. Ida McPherson, Director of the Department of Minority Business Enterprise, in conjunction with the Commonwealth of Virginia Procurement Forum.
EagleEye Article: http://umweagleeye.wpengine.com/2013/11/07/procurement-services-receives-statewide-award/
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TIER II STATUS
On Oct. 29, UMW was approved for Tier II operating authority in the functional areas of Information Technology and Procurement (excluding real property or construction). In the letter from Richard Brown, secretary of finance, granting that authority, Brown stated, “This is a solid achievement and reflects the continuing hard work and expertise of the staff at the University of Mary Washington.”
UMW is transitioning to new rules and regulations associated with Tier II. Additional information will follow as the transition unfolds.
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SMALL PURCHASE CREDIT CARD DECEMBER SIGN-OFF DATE
Please ensure that all transactions are coded and signed-off by the following date:
- Winter Break – Dec. 18, 2013 (sweep date: Dec. 19)
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ANNUAL SPCC TRAINING: COMING SOON
The annual SPCC training is required for all cardholders and cardholder reviewers. The training is available in the Knowledge Center and needs to be completed by Feb. 15, 2014.
Instructions on Accessing SPCC Training
Questions? Contact Melissa Myers at (540) 654-1057
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CONTRACT ACTIVITY
- Grant Writing RFP – awarded McAllister & Quinn
- Bookstore POS – Negotiations in process
- Rental Equipment -Awarded
- Carnival/Entertainment Rental Contract- Awarded
- Athletic Prospect Recruitment Software – Intent to Award Posted
- Admissions Search contract – Contract documents under review
PROCUREMENT FORMS
Are available on the procurement website, as we adapt to new procurement reference points, please utilize the website as the official source of forms.
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GIFT POLICY
UMW Procurement Policy regarding acceptance of gifts may be accessed on the procurement website.
PARKING ADVISORY: WINTER PARKING LOCATIONS
Due to the possibility of inclement weather during campus break, ALL vehicles that will be left unattended/overnight on campus during the Winter Break should be parked in Sunken Road lots #11 and #13, and the William Street lot.
In the event of a Snow Emergency Declaration, all other lots/areas will need to be clear of vehicles, this includes Fac/Staff vehicles and any UMW assigned Service/Pool Vehicles for all departments. Please move these vehicles to the above mentioned areas, or the Physical Plant, and follow any other instructions.
Have a safe and enjoyable holiday season. Contact the Parking Management Office (540)654-1129 with any questions.
2013 HOLIDAY ORNAMENT
$20.99 in the UMW Bookstore (while supplies last).
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BOOKSTORE’S ANNUAL HOLIDAY OPEN HOUSE
Enjoy 20% off regularly priced UMW Clothing and Insignia: In progress now through December 13.
NETWORKING PROJECT STATUS
Interested in using all the features of your “copier” aka multi-function device? Attend a 30 minute training session on Tues., Dec. 17 in Tyler House.
Attendees will learn how to:
– Scan to email
– Scan to thumb drive
– Scan in color
… eliminate the need to fax, lower print costs!
Call ext. 1935 to book a training time.
http://adminfinance.umw.edu/copies/mfd-networking-project
USPS RATE INCREASE EFFECTIVE JAN. 26, 2014
Effective Jan. 26, 2014 the United States Postal Service will increase prices on most classes of mail. Single-Piece First-Class Mail letters increase from 46 cents to 47 cents.
Get your forever stamps now at the UMW Post Office, before the price increases.
During Winter break, our merchant partners will continue to accept EagleOne.
Use the link below to see our current list of merchant partners.
http://adminfinance.umw.edu/eagleone/eagleone-off-campus-2/
Please contact Business Services for information and assistance at x1576.
Happy Holidays !
What $2 Can Do
Ready Virginia App
The Office of Emergency Management and Safety recommends downloading the Ready Virginia app to help you prepare for emergencies. The app includes real-time weather alerts, GPS-enabled evacuation routes and an emergency checklist.
For more information, contact Ruth Lovelace, director of Emergency Management and Safety at rlovelac@umw.edu.
UMW Fit Tips- Staying Stress-Free During Finals
This video isn’t just for students! Following these easy tips and everyone’s finals week will go by more smoothly.
UMW Fit Tips: Women and Weight Training
There is a common misconception that women who add weight training to their regular workout will become big or bulky. However, weight training is is very beneficial for men and women alike. It can tone your muscles, strengthen your bones, and boost your metabolism.
http://www.youtube.com/watch?v=PCkznbbih-A&feature=youtu.be
News from Human Resources
During the fall and winter months, a number of cultural and religious days of significance are observed. While it is a time of celebration, it is also a time to be mindful and respectful of the rich and diverse cultures that are ever present in our workplace and the communities we serve. To learn more about these guidelines click here.
Find information on discounts you receive as a state employee:http://www.dhrm.virginia.gov/employeediscounts.html.
Congratulations to our service award recipients for the month of December. Please click the link below for the list.
http://adminfinance.umw.edu/hr/files/2013/08/Dec-13-Service-Award-Recipients.pdf
Special prices for UMW employees to see Disney on Ice.
Doug Noble Named Excellent Eagle
Congratulations to Doug Noble, director of Dodd Auditorium, who has been selected as the Excellent Eagle Employee for the month of December. A parking spot of his choosing has been reserved for him through the end of the month.
Here is what two of his co-workers said about him:
“I would like to nominate Doug because he is one of the most dedicated and hardest workers I have had the pleasure of working with. He goes above and beyond the call of duty each and every day to ensure that all events in Dodd Auditorium are run smoothly and efficiently and that all patrons have enjoyable experiences. With his radiantly happy outlook, he brings joy to the workplace in all departments he oversees, which also includes the Events AV Office and the Office of Webcasting and Video Production.”
and
“I would like to nominate Doug Noble as Eagle Employee of the month. Doug is the director of Dodd Auditorium. I would like to nominate him because he works tirelessly in one of the most important venues on campus. He is always cheerful, but takes his position very seriously to make sure the University is represented in an excellent fashion. He also is the director of Events AV as well as The Office of Webcasting and Video Production.”
To nominate someone who you believe is an Excellent Eagle Employee, send an email to Priscilla Sullivan (psulliva@umw.edu) with Excellent Eagle Employee in the subject line. In your email, be sure to list the person’s name, department, job title, work location (with the most convenient parking lot), and of course, the reason why you believe they should be recognized. Please spread the word to other employees about this wonderful opportunity to recognize a co-worker(s).
CVC 2013
CVC 2013 is quickly coming to a close. With all that goes on at this time of year, it is very possible that you have planned to pledge and just not gotten around to it yet. If you need any information with regard to pledging for this year’s campaign, contact your ambassador or me and we will get you the information you need. Here is one more charity spotlight:
Crossroads to Brain Injury Recovery, Inc.
Like the 1.7 million Americans who are affected by brain injury each year, this client sustained a brain injury that affects him physically and cognitively. “I had trouble speaking,” he says. “I had to talk completely slowly. I had to keep reminding myself how to talk slowly.”
This client currently lives with his mother, and it is his dream to live on his own. The client became aware of Crossroads only recently even though he sustained his brain injury as a small child. He had been struggling most of his life with the effects of his injury. Now, with the help of his case manager, he has been setting his own goals and moving toward the independence he desires. Together, the client and Crossroads have worked on life skills such as cooking, using assistive technology, managing money, housekeeping, and taking medications accurately.
The client is now enrolled in classes to obtain his GED. He enjoys frequent trips to the library to borrow books and use the computer. He likes being able to take care of himself, but he doesn’t know where he will be in five years. “Probably driving,” he says. “That’s one of my goals is to learn to drive, and probably living on my own.”
Crossroads to Brain Injury Recovery will continue to partner, support and guide the client as he works at increasing his independence. “They are doing a great job!” he says.
CVC Code 5913
Please remember these deadlines that are quickly approaching:
Dec. 18 – Last day to submit EDIRECT PAYROLL DEDUCTION ENTRIES.
Jan. 18 – Last day to submit EDIRECT CREDIT CARD ENTRIES
Dec. 31 (midnight) – Last day to submit EDIRECT Credit Card Gifts for credit to 2013 tax returns.
Thank you all for your support and participation in the Commonwealth of Virginia Campaign. Because of your donations, good things can continue to happen for those in need.
Meet our New Employees
Please join us in extending a warm UMW welcome to our newest employees:
Gordon Kilby joined the Dahlgren Campus as a Dahlgren Campus IT/AV Support Technician on Nov. 25.
Maria Rowe joined the Admissions Department as a Recruitment Process Specialist on Nov. 22.
Andrea Correa joined the Facilities Services-Housekeeping Department as a Housekeeping Worker on Nov. 25.
As a correction to last week’s list, we welcome Sarah Carroll to the Finance Department as a Training, Evaluation, and System Support Assistant Manager.