The UMW women’s and men’s basketball teams will host “Camo Night” for their Jan. 15 doubleheader against nationally-ranked rival Christopher Newport University. All fans are invited to wear camouflage clothing to the games. In addition, free food, prizes, and giveaways will add to the festivities. One lucky fan will have the chance to win a new car from UMW corporate partner Ultimate Automotive, who is sponsoring the evening’s games. The women’s game tips off at 6 p.m., followed by the men at 8 p.m.
A New Year, A New You!
Come to an Open House right here at work and see for yourself how Weight Watchers can give you the inspiration and motivation you need. Learn how Weight Watchers helps you set your goals and achieve them, and about Simple Start, a new two-week starter plan designed to help you start losing weight right away.
Open House will be Wednesday, Jan. 15, 2014, in LINK room 301 at 12:30 p.m. We will have product samples, light snacks, and even a door prize.
Questions? Please contact Shannon Finley at sfinley@umw.edu or Martha Link at mlink@umw.edu.
See you there!
UMW Shows Support in Emergency School Drive
Undoubtedly, everyone has seen the disturbing photos of the devastating fire that destroyed Colonial Beach’s former school building, displacing nearly 300 children and staff due to the proximity of their current facility to the now-ruined building. The burned building was used as a storage facility, and housed much of the school’s paper products and supplies.
School supplies were not the only casualties, however. The athletic equipment kept in the gymnasium, although saved from fire, was stored alongside hazard materials from the science lab and are virtually non-accessible anytime soon. So, in addition to school and clerical supplies, the elementary school is in desperate need of any type of athletic equipment – jump ropes, basketballs, soccer balls – anything the children can use to stay active and healthy while inside during the winter months.
True to form, UMW employees have expressed their willingness to help. After receiving several calls Monday morning, Priscilla Sullivan, the Staff Advisory Council’s Activities Committee Chairperson, has announced an immediate School/Office Supply Drive to help the children and staff of Colonial Beach Elementary School in the wake of this consuming structure fire. Donation locations will remain the same, with the addition of Human Resources, in Fairfax House. The locations are:
Human Resources – Fairfax House
Jepson Alumni Executive Center
Lee Hall
Marye House
Eagle Village – 4th floor
GW – 3rd floor
Trinkle Hall – 2nd floor
Stafford Campus – North & South
Facilities – lobby
Any questions about donations to Colonial Beach Elementary School should be directed to Priscilla Sullivan, psulliva@umw.edu. CBES has supplied Sullivan with a detailed list of needed items. If you would like a copy, please email her your request.
UMW Introduces New Policies
UMW introduced two new policies in November 2013:
The policy on Ethical Business Practices (E.2.9.4.) was adopted Nov. 15, 2013. The purpose of the policy is to create a community dedicated to the highest standards of scholarship, professional integrity, and ethical conduct. The University recognizes its duty to uphold the public’s trust and confidence by adhering to applicable laws, regulations and acceptable standards of ethical behavior in the conduct of business operations. The University’s integrity and reputation are in the hands of its employees. Each employee contributes to the overall success of the University of Mary Washington by conducting University business in accordance with applicable policies and procedures. You will find the policy in Book E, Administration and Finance, under Section 2, Finance. View the policy here.
The Animals on University Property Policy (E.3.9.4.) was adopted on Nov. 9, 2013. The purpose of the policy is to provide rules and regulations concerning bringing animals on university property. You will find the policy in Book E, Administration and Finance, under Section 3, Human Resources. View the policy here.
For more information on University policies, visit www.umw.edu/policies/.
Meet our New Employees
Please join us in extending a warm UMW welcome to our newest employees
Allison Campbell joined the University Police Department as an Emergency Communications Officer on Dec. 10.
Linda Catullo joined the University Events and Conferencing Department as a Coordinator of Community Events on Dec. 5.
Arin Doerfler joined the Finance Department as an Accountant/Cashier on Dec. 13.
Michelle Gnoleba joined the Residence Life Department as a Residence Life Desk Clerk on Dec. 5.
Gayle Price joined the Diversity and Inclusion Department as a Program Counselor on Dec. 10.
Office Sustainability Tip of the Season
With the holiday break beginning next week, please remember to shut off lights, computers, monitors, printers, copiers, etc. before you leave your offices. Also unplug items in your office such as coffee makers, microwaves, radios, etc. since these small appliances often waste energy when plugged in and not in use.
Enjoy the break!
Bookstore Sale Extended and Expanded
Take 20 percent off your purchase of regularly priced and discounted UMW clothing and insignia items now through Dec. 20.
Business Services — December 2013 eUpdate
December 2013 Updates and Announcements
- Procurement Services
- Supplier Diversity Pacesetter Award
- Tier II Status Attained
- Holiday SPCC Sign-Off Date
- SPCC Annual Training
- Forms
- Contract Activity
- Gift Policy
- Parking
- Parking Advisory: Winter Parking Locations
- Bookstore
- Holiday Ornament
- Annual Holiday Open House: 20% Off
- Copy Center
- Networking Training, Dec. 17.
- Post Office
- USPS Rate Increase – Jan. 26, 2014
- EagleOne
- Off Campus Merchants
Since our last eUpdate, the Procurement Services Department has received state-wide recognition for increasing efforts toward supplier diversity, and UMW was awarded Tier II operating authority in the areas of IT and Procurement.
Initial changes:
1) The SPCC 5 day rule no longer applies.
2) The purchase of writing implements is no longer exclusive to VIB.
All other regulations are in place at this time.
——————————————————————————-
Members of UMW’s procurement team pose with their Supplier Diversity Pacesetter Award.
SUPPLIER DIVERSITY PACESETTER AWARD
On Oct. 28, 2013, UMW Procurement Services received the Supplier Diversity Pacesetter award during the Governor’s 2013 Supplier Diversity Awards Program. The award was presented by Ms. Ida McPherson, Director of the Department of Minority Business Enterprise, in conjunction with the Commonwealth of Virginia Procurement Forum.
EagleEye Article: http://umweagleeye.wpengine.com/2013/11/07/procurement-services-receives-statewide-award/
——————————————————————————-
TIER II STATUS
On Oct. 29, UMW was approved for Tier II operating authority in the functional areas of Information Technology and Procurement (excluding real property or construction). In the letter from Richard Brown, secretary of finance, granting that authority, Brown stated, “This is a solid achievement and reflects the continuing hard work and expertise of the staff at the University of Mary Washington.”
UMW is transitioning to new rules and regulations associated with Tier II. Additional information will follow as the transition unfolds.
——————————————————————————-
SMALL PURCHASE CREDIT CARD DECEMBER SIGN-OFF DATE
Please ensure that all transactions are coded and signed-off by the following date:
- Winter Break – Dec. 18, 2013 (sweep date: Dec. 19)
——————————————————————————-
ANNUAL SPCC TRAINING: COMING SOON
The annual SPCC training is required for all cardholders and cardholder reviewers. The training is available in the Knowledge Center and needs to be completed by Feb. 15, 2014.
Instructions on Accessing SPCC Training
Questions? Contact Melissa Myers at (540) 654-1057
——————————————————————————-
CONTRACT ACTIVITY
- Grant Writing RFP – awarded McAllister & Quinn
- Bookstore POS – Negotiations in process
- Rental Equipment -Awarded
- Carnival/Entertainment Rental Contract- Awarded
- Athletic Prospect Recruitment Software – Intent to Award Posted
- Admissions Search contract – Contract documents under review
PROCUREMENT FORMS
Are available on the procurement website, as we adapt to new procurement reference points, please utilize the website as the official source of forms.
——————————————————————————-
GIFT POLICY
UMW Procurement Policy regarding acceptance of gifts may be accessed on the procurement website.
PARKING ADVISORY: WINTER PARKING LOCATIONS
Due to the possibility of inclement weather during campus break, ALL vehicles that will be left unattended/overnight on campus during the Winter Break should be parked in Sunken Road lots #11 and #13, and the William Street lot.
In the event of a Snow Emergency Declaration, all other lots/areas will need to be clear of vehicles, this includes Fac/Staff vehicles and any UMW assigned Service/Pool Vehicles for all departments. Please move these vehicles to the above mentioned areas, or the Physical Plant, and follow any other instructions.
Have a safe and enjoyable holiday season. Contact the Parking Management Office (540)654-1129 with any questions.
2013 HOLIDAY ORNAMENT
$20.99 in the UMW Bookstore (while supplies last).
——————————————————————————-
BOOKSTORE’S ANNUAL HOLIDAY OPEN HOUSE
Enjoy 20% off regularly priced UMW Clothing and Insignia: In progress now through December 13.
NETWORKING PROJECT STATUS
Interested in using all the features of your “copier” aka multi-function device? Attend a 30 minute training session on Tues., Dec. 17 in Tyler House.
Attendees will learn how to:
– Scan to email
– Scan to thumb drive
– Scan in color
… eliminate the need to fax, lower print costs!
Call ext. 1935 to book a training time.
http://adminfinance.umw.edu/copies/mfd-networking-project
USPS RATE INCREASE EFFECTIVE JAN. 26, 2014
Effective Jan. 26, 2014 the United States Postal Service will increase prices on most classes of mail. Single-Piece First-Class Mail letters increase from 46 cents to 47 cents.
Get your forever stamps now at the UMW Post Office, before the price increases.
During Winter break, our merchant partners will continue to accept EagleOne.
Use the link below to see our current list of merchant partners.
http://adminfinance.umw.edu/eagleone/eagleone-off-campus-2/
Please contact Business Services for information and assistance at x1576.
Happy Holidays !
What $2 Can Do
Ready Virginia App
The Office of Emergency Management and Safety recommends downloading the Ready Virginia app to help you prepare for emergencies. The app includes real-time weather alerts, GPS-enabled evacuation routes and an emergency checklist.
For more information, contact Ruth Lovelace, director of Emergency Management and Safety at rlovelac@umw.edu.