April 6, 2026

EagleEye

A Newsletter for UMW Faculty and Staff

UMW Introduces New Policies

by

UMW introduced two new policies in November 2013:

The policy on Ethical Business Practices (E.2.9.4.) was adopted Nov. 15, 2013. The purpose of the policy is to create a community dedicated to the highest standards of scholarship, professional integrity, and ethical conduct. The University recognizes its duty to uphold the public’s trust and confidence by adhering to applicable laws, regulations and acceptable standards of ethical behavior in the conduct of business operations. The University’s integrity and reputation are in the hands of its employees. Each employee contributes to the overall success of the University of Mary Washington by conducting University business in accordance with applicable policies and procedures. You will find the policy in Book E, Administration and Finance, under Section 2, Finance. View the policy here.

The  Animals on University Property Policy (E.3.9.4.) was adopted on Nov. 9, 2013. The purpose of the policy is to provide rules and regulations concerning bringing animals on university property. You will find the policy in Book E, Administration and Finance, under Section 3, Human Resources. View the policy here.

For more information on University policies, visit www.umw.edu/policies/.

Meet our New Employees

by

Please join us in extending a warm UMW welcome to our newest employees

Allison Campbell joined the University Police Department as an Emergency Communications Officer on Dec. 10.

Linda Catullo joined the University Events and Conferencing Department as a Coordinator of Community Events on Dec. 5.

Arin Doerfler joined the Finance Department as an Accountant/Cashier on Dec. 13.

Michelle Gnoleba joined the Residence Life Department as a Residence Life Desk Clerk on Dec. 5.

Gayle Price joined the Diversity and Inclusion Department as a Program Counselor on Dec. 10.

Office Sustainability Tip of the Season

by

With the holiday break beginning next week, please remember to shut off lights, computers, monitors, printers, copiers, etc. before you leave your offices.   Also unplug items in your office such as coffee makers, microwaves, radios, etc. since these small appliances often waste energy when plugged in and not in use.

Enjoy the break!

President’s Council on Sustainability

Business Services — December 2013 eUpdate

by

December 2013 Updates and Announcements

  • Procurement Services
    • Supplier Diversity Pacesetter Award
    • Tier II Status Attained
    • Holiday SPCC Sign-Off Date
    • SPCC Annual Training
    • Forms
    • Contract Activity
    • Gift Policy
  • Parking
    • Parking Advisory: Winter Parking Locations
  • Bookstore
    • Holiday Ornament
    • Annual Holiday Open House: 20% Off
  • Copy Center
    • Networking Training, Dec. 17.
  • Post Office
    • USPS Rate Increase – Jan. 26, 2014
  • EagleOne
    • Off Campus Merchants

Procurement Logo

 

 

 

Since our last eUpdate, the Procurement Services Department has received state-wide recognition for increasing efforts toward supplier diversity, and UMW was awarded Tier II operating authority in the areas of IT and Procurement.

Initial changes: 

1) The SPCC 5 day rule no longer applies.

2) The purchase of writing implements is no longer exclusive to VIB.

All other regulations are in place at this time.

——————————————————————————-

 

Members of UMW's procurement team pose with their Supplier Diversity Pacesetter Award.

Members of UMW’s procurement team pose with their Supplier Diversity Pacesetter Award.

SUPPLIER DIVERSITY PACESETTER AWARD

On Oct. 28, 2013, UMW Procurement Services received the Supplier Diversity Pacesetter award during the Governor’s 2013 Supplier Diversity Awards Program. The award was presented by Ms. Ida McPherson, Director of the Department of Minority Business Enterprise, in conjunction with the Commonwealth of Virginia Procurement Forum.

 

EagleEye Article: http://umweagleeye.wpengine.com/2013/11/07/procurement-services-receives-statewide-award/

 

——————————————————————————-

TIER II STATUS

On Oct. 29, UMW was approved for Tier II operating authority in the functional areas of Information Technology and Procurement (excluding real property or construction). In the letter from Richard Brown, secretary of finance, granting that authority, Brown stated, “This is a solid achievement and reflects the continuing hard work and expertise of the staff at the University of Mary Washington.”

UMW is transitioning to new rules and regulations associated with Tier II. Additional information will follow as the transition unfolds.

——————————————————————————-

SMALL PURCHASE CREDIT CARD DECEMBER SIGN-OFF DATE

Please ensure that all transactions are coded and signed-off by the following date:

  • Winter Break – Dec. 18, 2013 (sweep date: Dec. 19)

——————————————————————————-

ANNUAL SPCC TRAINING: COMING SOON

The annual SPCC training is required for all cardholders and cardholder reviewers. The training is available in the Knowledge Center and needs to be completed by Feb. 15, 2014.

Instructions on Accessing SPCC Training

Questions? Contact Melissa Myers at (540) 654-1057

——————————————————————————-

CONTRACT ACTIVITY

  • Grant Writing RFP – awarded McAllister & Quinn
  • Bookstore POS – Negotiations in process
  • Rental Equipment -Awarded
  • Carnival/Entertainment Rental Contract- Awarded
  • Athletic Prospect Recruitment Software – Intent to Award Posted
  • Admissions Search contract – Contract documents under review

PROCUREMENT FORMS

Are available on the procurement website, as we adapt to new procurement reference points, please utilize the website as the official source of forms.

PROCUREMENT SERVICES FORMS

——————————————————————————-

GIFT POLICY

UMW Procurement Policy regarding acceptance of gifts may be accessed on the procurement website.

 

Parking Logo

 

PARKING ADVISORY: WINTER PARKING LOCATIONS

Due to the possibility of inclement weather during campus break, ALL vehicles that will be left unattended/overnight on campus during the Winter Break should be parked in Sunken Road lots #11 and #13, and the William Street lot.

In the event of a Snow Emergency Declaration, all other lots/areas will need to be clear of vehicles, this includes Fac/Staff vehicles and any UMW assigned Service/Pool Vehicles for all departments. Please move these vehicles to the above mentioned areas, or the Physical Plant, and follow any other instructions.

Have a safe and enjoyable holiday season.  Contact the Parking Management Office (540)654-1129 with any questions.

Bookstore Logo

 

 

holiday ornament

2013 HOLIDAY ORNAMENT

$20.99 in the UMW Bookstore (while supplies last).

 

 

 

 

——————————————————————————-

BOOKSTORE’S ANNUAL HOLIDAY OPEN HOUSE
Enjoy 20% off regularly priced UMW Clothing and Insignia:   In progress now through December 13.

 

Copy Center Logo

 

 

NETWORKING PROJECT STATUS

Interested in using all the features of your “copier” aka multi-function device? Attend a 30 minute training session on Tues., Dec. 17 in Tyler House.

Attendees will learn how to:
–        Scan to email
–        Scan to thumb drive
–        Scan in color
… eliminate the need to fax, lower print costs!

Call ext. 1935 to book a training time.

http://adminfinance.umw.edu/copies/mfd-networking-project

Post Office 300 dpi

 

 

USPS RATE INCREASE EFFECTIVE JAN. 26, 2014

Effective Jan. 26, 2014 the United States Postal Service will increase prices on most classes of mail. Single-Piece First-Class Mail letters increase from 46 cents to 47 cents.

Get your forever stamps now at the UMW Post Office, before the price increases.

EagleOne Logo

 

 

During Winter break, our merchant partners will continue to accept EagleOne.

Use the link below to see our current list of merchant partners.

http://adminfinance.umw.edu/eagleone/eagleone-off-campus-2/

Please contact Business Services for information and assistance at x1576.

Happy Holidays !

Holiday sustainability

 

 

 

Ready Virginia App

by

The Office of Emergency Management and Safety recommends downloading the Ready Virginia app to help you prepare for emergencies. The app includes real-time weather alerts, GPS-enabled evacuation routes and an emergency checklist.

For more information, contact Ruth Lovelace, director of Emergency Management and Safety at rlovelac@umw.edu.

UMW Fit Tips: Women and Weight Training

by

There is a common misconception that women who add weight training to their regular workout will become big or bulky. However, weight training is is very beneficial for men and women alike. It can tone your muscles,  strengthen your bones, and boost your metabolism.
http://www.youtube.com/watch?v=PCkznbbih-A&feature=youtu.be

News from Human Resources

by

During the fall and winter months, a number of cultural and religious days of significance are observed. While it is a time of celebration, it is also a time to be mindful and respectful of the rich and diverse cultures that are ever present in our workplace and the communities we serve. To learn more about these guidelines click here.

Find information on discounts you receive as a state employee:http://www.dhrm.virginia.gov/employeediscounts.html.

Congratulations to our service award recipients for the month of December. Please click the link below for the list.

http://adminfinance.umw.edu/hr/files/2013/08/Dec-13-Service-Award-Recipients.pdf

Special prices for UMW employees to see Disney on Ice.