Support UMW’s Community Outreach and Resource’s office by attending the Variety Show on Feb. 19 beginning at 7 p.m. in Dodd Auditorium. We will have raffles and will be auctioning off various items. All proceeds will go to supporting the Habitat for Humanity Alternative Break Trips. This is a family-friendly event.
Washington Wizards Tickets, Feb. 19
The following message is from the Office of Diversity and Inclusion:
The James Farmer Scholars program will be hosting a “Wizards Night” to see the Washington Wizards take on the Detroit Pistons, Feb. 19, 7 p.m., at the Verizon Center and will open up ticket sales to all JFS members and to all members of the UMW community.
The cost is $40 per person, which includes charter bus transportation to and from the game. All are welcome to purchase seats. There is a section in 400s reserved for the University of Mary Washington James Farmer Scholars program.
Tickets may be purchased in the James Farmer Scholars office, GW 312/Combs 101, by Monday, Feb. 15, no later than 5 p.m. Please call x2119 if interested.
Henrietta Lacks Great Lives Lecture Postponed
The Chappell Great Lives lecture on Henrietta Lacks by Rebecca Skloot scheduled for Thursday, Jan. 28, in the University of Mary Washington’s Dodd Auditorium has been postponed due to the speaker’s illness. The lecture has been rescheduled for April 7, 2016, from 7:30 p.m. to 8:45 p.m.
Office of Events Welcomes Coordinator of Community Events
Ali Gauch Hieber returns to UMW, joining the Office of Events and Conferencing as Coordinator of Community Events. She will work collaboratively with colleagues across campus coordinating our undergraduate graduation ceremony and the Great Lives Series. Recently, Ms. Hieber has served as Special Assistant to the VP for Academic Affairs and Student Services and Dean of Enrollment Services at Germanna Community College and was responsible for recruitment, the Admissions and Records Office, Financial Aid Office, the Veteran’s Center and educational sites in Stafford and Culpeper counties. In this role she was responsible for two annual commencement ceremonies and multiple public events.
Ali previously served the University from 1993-2012, most recently as the Associate Dean of Admissions.
Both named February Excellent Eagle Employee
Staff Advisory Council is pleased to recognize William ‘BJ’ Both as the Excellent Eagle Employee for February. The award for this honor is a designated parking space for the month.
In nominating BJ, his champion wrote:
I would like to nominate BJ Both for the Excellent Eagle award.
BJ always has great recommendations for getting our computers and printers back up and running. BJ is always calm and professional in delivering top-notch customer service with an awesome attitude and a smile.
Congratulate BJ when you see him. If you’d like to nominate someone for the Excellent Eagle Employee award, send an email to eenominations@umw.edu with Excellent Eagle Employee in the Subject Line. Be sure to provide the person’s name, department, work location (with the most convenient parking lot), and the reason they should be recognized.
Weather Parking Advisory
The following message is from the Office of Parking Management.
Greetings Campus Community-
Snow Emergency parking regulations will be put into place when there is a threat of snow, sleet, hail, freezing rain, or ice. Notification of a Snow Emergency declaration will be by email. During a campus snow emergency, no vehicles are allowed to remain in Snow Emergency Areas after the declaration begins.
During the emergency declaration there are three space designations: Group I lots are available to park vehicles. Group II lots follow advertised emergency shut down hours for opening and closing. Group III lots remain closed until notified. Please plan accordingly. All designated handicapped parking spaces, except those at Woodard Campus Center and the University Center, are exempt from Snow Emergency Regulations.
Group I-
The following lots remain available to park any UMW vehicle or stickered vehicles for faculty, staff and students. Please move these vehicles to the following locations prior to your campus departure:
Lots that are available for parking during a snow declaration:
Sunken Road lot #13 – located outside the Alvey Drive Parking Deck
Battleground lot #33 – located on Hanover Street
Eagle Landing Deck – covered levels 3 and 4
Alvey Drive Deck- all covered levels 1-3
Group II-
“Snow Emergency Areas”, all vehicles, including all UMW assigned Service/Pool Vehicles and golfcarts for all departments and contractor vehicles must be removed as directed within the snow emergency declaration:
Faculty/Staff lots
Commuter parking lots
Pizza Hut parking lot
Double Drive -BOTH sides of inbound and outbound
University Center Lots – no overnight parking in Handicap spaces
Top level of all parking decks (Alvey Drive and Eagle Landing)
All driveways/roadways on campus.
Group III-
The following areas close and remain closed until further notice (these areas remain closed until the sites are deemed safe for travel)
Alvey Hill
Outside lane (right side) parking inbound and outbound Double Drive
Marshall Hill
Level #4 ALVEY Drive deck –ACCESS TO THE ALVEY DRIVE PARKING DECK WILL BE FROM THE SUNKEN ROAD GATE VIA WILLIAM STREET TO SUNKEN ROAD. THE SUNKEN ROAD GATE IS LOCATED ON SUNKEN ROAD BETWEEN GROVE AVENUE AND MADISON STREET.
Level #5 Eagle Landing deck
No student vehicles are to be parked in any Faculty/Staff parking lots. Any vehicle on University property interfering with snow removal operations is subject to towing at any time during the snow emergency declaration at the owner’s expense. This includes any UMW assigned Service/Pool Vehicles and golf carts/utility vehicles for all departments and contractor vehicles that are left unattended/overnight on campus.
In the case of public events, the lot in use for the public event will be closed as soon as the event concludes.
If you plan to travel, please consider the potential road conditions. Decisions regarding the status of the University – classes, events, etc. – will be announced under a separate email if needed.
Thank you for heeding this advice, and thanks in advance to our loyal Facilities Services crew who work extra hours to keep the campus safe during weather events.
Any questions related to parking may be directed to Robin Jones, rjones@umw.edu, or 540-654-1129.
Thank you,
Erma Baker
Business Services
Travel Regulations
The following message is from the Finance Office-Accounts Payable:
The Department of Accounts in Richmond has released updated travel regulations. Below is information regarding those changes.
Personal Vehicle Use:
- The mileage rate allowed by the IRS changed to $.54 effective for travel taking place January 1, 2016 and after. Please use the correct Travel Expense Reimbursement Form located at http://adminfinance.umw.edu/ap/travel/travel-expense-reimbursement-form/.
- The average daily mileage allowed for reimbursement at the higher IRS mileage rate has increased from 129 to 200 average daily miles (without need for an Enterprise car rental cost comparison) and is reflected on the updated Travel Expense Reimbursement Form. See http://adminfinance.umw.edu/ap/travel/personal-vehicle-mileage/ .
UPDATED FORMS To ensure use of the most updated forms, please always pull the form from the website each time the form is needed.
- Request for Travel Form at http://adminfinance.umw.edu/ap/forms/#requestfortravel
- Travel Reimbursement Request Form at http://adminfinance.umw.edu/ap/travel/travel-expense-reimbursement-form/
- Vendor Registration Application Form at http://adminfinance.umw.edu/ap/forms/#SubstituteW9
- IRS Mileage Requirement to determine eligibility for Moving and Relocation http://adminfinance.umw.edu/ap/forms/#mrforms
General Reminders
- Per diem and lodging rates are based upon the zip code of the lodging facility. See http://adminfinance.umw.edu/ap/travel/per-diem-and-lodging-rates/ .
- Travel reimbursements submitted after 90 days from the end of the travel date are taxed and paid through Payroll per IRS regulations.
Links for all travel regulations are found at http://adminfinance.umw.edu/ap/travel-2/ . Please contact Laura Temple, AP Specialist with any question at ltemple@umw.edu or 252-823-8152.
Sincerely, Allyson Moerman Associate Vice President for Finance
Nominate Outstanding Commuters
The Office of Commuter Student Services is seeking nominations for our February “Feature a Commuter” program. Faculty/staff wishing to nominate an off-campus student (whether they commute by foot, bike, bus or car) for demonstrating UMW’s values of integrity, dignity, respect, diversity, intellectual inquiry, responsibility and leadership should send their nominations and reasons for nomination to Meg Pultz at mgruen@umw.edu. Winners will be featured in the February Commuter Newsletter and will receive a $20 gas gift card. Thank you for recognizing our wonderful commuters!
Patient First and Anthem Members
Patient First and Anthem Members:
Patient First has notified existing patients with Anthem coverage that it will no longer accept NEW patients who are Anthem members effective Feb. 2, 2016. This includes members in the state COVA Care and COVA HDHP plans. Existing Patient First patients would not be affected by the change. Anthem and Patient First continue negotiations. We will let you know when we receive any updated information.
Please refer employees who have questions to Anthem at 1-800-552-2682.
W2’s available on Payline
The following email is from the Payroll Office.
The 2015 W-2s are now on Payline at https://payline.doa.virginia.gov/ Information on accessing Payline is available on the Payroll website at http://adminfinance.umw.edu/payroll/payline-information/
Paper copies will be mailed to the employees’ home address on record in the payroll system as of 12/18/2015 once they are received at UMW, no later than 1/31/2016. To ensure employee privacy, W2’s returned by the Post Office will not be re-mailed.
Please contact the Payroll Office (payroll@umw.edu) with any questions.