Category: Announcements

The following message is from the UMW Police:

Dear Fredericksburg Campus Colleagues:

Yesterday afternoon (Thursday, April 26) around 4:09 p.m., a theft occurred in George Washington Hall involving the removal of a wallet from a first floor office.

The UMW employee left her office, closed the office door, and crossed the hallway to the restroom. As she crossed, she noticed an individual standing at the north side entrance door to the building. Once in the restroom, the employee heard the door to her office opening (It is very noisy when opened.) She quickly left the restroom to investigate and saw that the office door was closed. The employee did not see anyone in the hallway. Upon entering her office she checked her personal belongings and found that her wallet was missing from a bag under the desk.

University Police were called and the employee immediately cancelled her credit cards. The thief attempted to use a credit card but it was declined at the Rt. 3 Staples just prior to 4:24 p.m. and the Rt. 3 Shell gas station at 4:26 p.m. The suspect is described as: black male, 5’10” to 6’0,” medium build, dark complexion, wearing a red athletic jersey and dark pants.

With the increasing number of groups using our facilities, we have more foot traffic through all buildings. I would ask all Fredericksburg Campus faculty and staff to reflect upon your everyday habits to promote personal safety and reduce opportunity for crime.

Consider the following:

 • Do I routinely lock my office?

 • Are my keys safe and under my control at all times?

• Are valuables kept on my person or in a locked drawer?

 • Do I stay aware of my surroundings?

• Do I lock my car, keeping any valuables out of sight?

• Do I notice and report individuals or circumstances that seem out of place?

[Call UMW POLICE x4444]

Although some crime is unavoidable, we can collectively seize opportunities to make our campus community safer by reflecting upon our daily routines and habits.

Small changes can go a long way.

Sincerely, Chief Eddie Perry UMW Police

The following announcements are available on the Business Services website.

April 2012 Updates and Announcements

• Shannon Finley, Buyer Specialist
• SPCC Billing Cycle Cut-Off date.
• Order Splitting
• Small Business Spend
• Surplus Items
• Parking Special Requests
• Parking Update for Convergence Center Construction
• Employee Appreciation Day

WELCOME SHANNON!

UMW welcomes the newest member of our Purchasing family Shannon Finley.  Shannon joins the Purchasing team as a Buyer Specialist, and had been functioning in that role for 5 years at George Mason University.  We wish her well in her new role at UMW.

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SPCC CYCLE DATES

SPCC cycle dates are available on the Purchasing website calendar and also at the following link: http://adminfinance.umw.edu/purchasing/umw-policies-and-procedures-2/small-purchase-credit-card/billing-cycle-dates/

If you have any questions, please contact mmyers@umw.edu or call x1057.

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What is Order Splitting ?

As a state agency, we follow the guidelines set in the Agency Procurement and Surplus Property Manual (APSPM) for the Commonwealth of Virginia which states:

Order Splitting Prohibition.  The placement of multiple orders within other than a reasonable time period to one or more vendors for the same, like, or related goods or services to avoid using the appropriate method of procurement or to remain within delegated purchasing authority is prohibited.

If you need assistance with an order, please contact the Purchasing department.

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UMW SMALL BUSINESS SPEND

We are working to reach our agency goal of  40% spend with DMBE certified small businesses.  Thanks to all departments who contribute to this effort.  As we enter the final quarter of FY12, we are well on the way to meeting our target.  UMW status shown below:

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NEW SURPLUS ITEMS AT CENTRAL STOREROOM

New surplus items are currently available at the Central Storeroom.  Please contact David Hatcher for information and assistance. Ext. 2092.

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PARKING SPECIAL REQUESTS

If your department is hosting guests who need reserved parking, please utilize the parking request form which is available on the Parking Management website.

http://adminfinance.umw.edu/parking

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PARKING UPDATE – CONVERGENCE CENTER CONSTRUCTION

We have received several communications regarding the ITCC project and its impact on campus traffic patterns.

To reiterate what has been shared:

ITCC “early phase” of the construction project is underway (from roughly the end of March to the end of May), two parking spots behind the Library and four spots behind Pollard Hall will be lost.  Also, the handicapped spaces near Jepson Hall will be closed – this area is being enlarged from the current two handicapped spaces to a total of seven spaces.  These new spaces will be open after May 2012.  There might be a need to temporarily eliminate one space in the Jepson lot to facilitate some truck traffic while the temporary construction road is built.  (It is not entirely clear if this will be required at this point.)

For more information, visit http://provost.umw.edu/convergence-center/ .

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EMPLOYEE APPRECIATION DAY DEAL!

In honor of Employee Appreciation Day on May 14, 2012, the University Bookstore will offer 20% off one regularly priced clothing or insignia item for UMW Faculty and Staff.

Sale dates include May 14* and May 15, 2012.

*Store hours:

May 14, 2012:   9:00 a.m. – 10:15 a.m. and 1:45 p.m. – 3:00 p.m.

May 15, 2012: 9:00 a.m. – 5:00 p.m.

Dear Colleagues: 

I am writing to update you on the state budget passed by the General Assembly on April 18, 2012 for the next biennium (7/1/2012 – 6/30/ 2014).  While still needing approval from the Governor, very little is expected to change. In particular, here are some highlights of actions affecting the University of Mary Washington: 

• 3% bonus for faculty and staff:  Funding for a bonus of up to 3% effective December 1, 2012, has been approved contingent upon available state revenues.  The bonus may be prorated downward based on the actual level of revenue balances. 
• 2% permanent pay increase for faculty and staff:  Funding for a permanent salary increase effective July 10, 2013, has been approved contingent upon state revenue collections.  A pay increase will be provided if there are no downward revisions to the state general fund estimates prepared prior to the start of the 2012 General Assembly and, if within 5 days of the 2012-13 state year-end close, a revenue re-forecast is not required. 
• New state operating budget support:  The state budget includes a permanent increase of $1.1 million to offset base operating costs, to support in-state enrollment growth and retention and for support of academic programs in sciences, math and computer science. 
• Dahlgren operating budget:  Additional state funding of $650,000 has been recommended for 2012-13 to annualize the operating budget for the Dahlgren Education and Research Center.  This brings total state support to $1,900,000, which is anticipated to decline as the Center generates revenue from other sources, including classroom and facilities rental opportunities. 
• Student financial assistance:  The budget includes an increase of $25,447 in state funding to support need-based aid for undergraduate students.  
• Renovation of Woodard and Mercer Halls:  The state budget authorizes the university to move forward with detailed planning for the renovation of these two buildings, which will provide permanent space for departments currently located in Chandler Hall. 
• Jepson Science Center Addition:  The state budget identifies the Jepson Science Center Addition as “next on the list” for funds for planning once the current group of state projects in the planning phase move to construction.  This is a major positive step in the state capital outlay process in moving this project forward. 

I hope this summary is helpful.  A more detailed report may be found on the Budget Office webpage at:  http://adminfinance.umw.edu/budget/files/2012/01/Conference-summary-2012.pdf 

Richard R. Pearce

Vice President for Administration and Finance and CFO

University of Mary Washington

1301 College Avenue

Fredericksburg, VA  22401

(540) 654-1020

(540) 654-1162 (fax)

rpearce@umw.edu

UMW employees’ children who plan to attend UMW in fall 2012 and are not currently receiving one or more of the scholarships designated for children of employees should contact Brad Scaggs, Assistant Director of Financial Aid (bscaggs@umw.edu), on or before April 27.   

Scholarship information is included in the attached document and also located at http://adminfinance.umw.edu/financialaid/scholarship-information.

Supervisors:  Please make this information available to employees who do not have Internet access.

The minutes from the President’s Cabinet meeting on Wednesday, April 11 are attached. Topics in the minutes include the Stafford campus, the Technology Advisory Board and the Board of Visitors retreat.