Congratulations to Lisa Marden who is the new supervisor at the UMW Post Office! Lisa has been a dedicated staff member at the Post Office for two years and we are so excited to have her as our new team lead. If you have any questions or concerns about the UMW Post Office please feel free to contact Lisa at 654-2073 or lmarden@umw.edu.
Mileage Rate Change
January 10, 2014 by
The personal vehicle mileage reimbursement rate has been changed to $.56/mile, effective Jan. 1, 2014. The rate for travel that took place prior to Jan. 1, 2014 is $.565/mile. When submitting your travel reimbursement, please be sure to use the form that correlates with your actual travel dates. Travel reimbursement forms may be found at http://adminfinance.umw.edu/ap/travel/travel-expense-reimbursement-form/.
Please remember to visit the Accounts Payable website to obtain the most current forms and rates related to travel, lodging and per diem. Other important information to remember:
- Lodging and Per Diem rates that went into effect for dates of travel Oct. 1, 2013, can be found on the Accounts Payable website at http://adminfinance.umw.edu/ap/travel/per-diem-and-lodging-rates/. Please note that the lodging rate for the Fredericksburg area was reduced to $85.
- Business Meal rates for this area remained the same. Business Meal Forms can be found at http://adminfinance.umw.edu/ap/business-meals/.
- All Travel regulations can be found at http://adminfinance.umw.edu/ap/travel/.
- Reimbursements must be submitted within 30 days of the last date of travel. Effective July 1, 2013, any travel reimbursements submitted 90 days or more after the end of travel will be taxed according to IRS regulations.
Please contact the Accounts Payable department at payables@umw.edu if you have questions.
Thank you.
Allyson Moerman
Associate Vice President for Finance and Controller
Postal Service Rate Increases
November 26, 2013 by
Effective Jan. 26, 2014, the United States Postal Service will increase prices on most classes of mail. The overall increase will be 5.99 percent. The price of first class stamps will increase from 46 cents to 49 cents.
UMW will continue to support pre-sort and bulk mailing discount options for all eligible mail.
Erma Baker
Assistant Vice President for Business Services and CPO
UMW Hosts Fall FOCUS Conference
November 18, 2013 by
The University of Mary Washington’s Office of Finance hosted the Fall 2013 FOCUS (Fiscal Officers of College and Universities State Supported) Conference Nov. 12 to14, 2013, at the Fredericksburg Hospitality House and Conference Center. The two-day conference brought in over 137 attendees from various Higher Education Institutions in Virginia.
The conference opened with President Hurley sharing his personal experience with higher education. Agenda items included an interactive session on customer service, a tuition differential panel and updates by the Auditor of Public Accounts (APA), Joint Legislative Audit and Review Committee (JLARC), and the Department of Human Resources and Management (DHRM). Attendees participated in roundtable discussions on topics such as payroll, financial reporting, ARMICS and accounts payable. Conference participants also enjoyed a visit to the UMW Fredericksburg Campus with dinner at Seacobeck and a special viewing of Spring Awakening, highlighting UMW’s talented students.
Fall FOCUS 2013 was a great success! A special thank you to the outstanding Finance Staff, and all others who contributed.
UMW Achieves Level II Decentralized Operational Authority from the State
November 13, 2013 by
On Oct. 29, 2013, the University received notice from The Offices of the Secretaries of Finance, Administration, Technology and Education, that UMW had been granted a significantly increased level of autonomy in its purchasing and information technology functions. This is the culmination of several years of work in which the University had to show repeatedly that its staff, resources and performance are sufficient to warrant this authority. This is a significant achievement and reflects the hard work and expertise of our staff. Please join me in congratulating Erma Baker and her procurement office associates and Hall Cheshire and his IT associates. This change in authority will be felt in a number of ways by these folks as well as their end users in increased efficiency and timeliness.
Richard R. Pearce
Vice President for Administration and Finance and CFO
UMW Helps Avoid Area Electrical Brown Out
September 17, 2013 by
At the peak of last week’s heat wave, Dominion Power asked its large energy users along the East Coast to reduce consumption as much as possible. Last Wednesday, UMW asked the campus community to help manage the strain on the grid by allowing cooling temperatures to rise slightly and turn off electrical lights and equipment when not in use. Our UMW staff managing energy consumption led by Jay Sullivan, were also able to engage in several innovative actions that further limited demand. The result was a significant drop in consumption which played a small part in avoiding potential rolling brown outs Wednesday afternoon.
Thank you for your participation in this critical effort.
Richard R. Pearce
Vice President for Administration and Finance and CFO
Travel Training Information Session
August 29, 2013 by
Accounts Payable will be holding a travel training/overview session on September 4, beginning at 2 p.m. in the Red Room. We encourage any employee who may travel or who organizes travel to attend the session. A separate session for Admissions is being held the afternoon of September 5.
Parking Lot Closures as of August 1
July 24, 2013 by
Facilities Services will begin a pavement rehabilitation project on the Thornton Street lots (#28 & #29) and the Jefferson Square lot (#26) beginning on Thursday, August 1. The project will include curb and gutter repair, milling, repaving and line painting. The date is a change from the previously announced starting date.
To facilitate this project, both parking areas will be closed from 1 a.m. on Thursday, August 1 and remain closed to all traffic through 11 p.m. on Friday, August 9.
Thank you for your co-operation. For more information, contact Joni Wilson, director of Landscape and Grounds, at jwilson@umw.edu.
Changes Coming to State Vehicle Procedures and Support
July 18, 2013 by
The University of Mary Washington is now enrolled in the Commonwealth’s Vehicle Management Control Center Program. The program provides a centralized 24/7 roadside assistance service to users of state vehicles, whether in Virginia or other states. Vehicle information packets have been updated to include the contact telephone number.
Additionally UMW will be switching from the Shell and Exxon/Mobil gasoline credit cards to the state’s Voyager card which can be used at many more service stations. The Voyager cards will soon be available and information on their use will be included in vehicle packets.
Organizational Changes
July 18, 2013 by
Athletic field maintenance staff and operations are being transferred from Facilities Services to Athletics, Health, and Physical Education effective on August 1, 2013. The maintenance of the fields has been an integral part of Facilities Services since the days of the old nine-hole MWC golf course.
As the Battleground Athletic Complex has grown over the past 25 years, the scope and complexity of the operations has also grown with the demands of the school’s varsity and recreational programs. Today the complex, along with the Campus Recreation Field, includes the Indoor Tennis Center, three turf fields, softball, baseball, two Bermuda grass soccer fields and the rugby/intramural field.
Both Ken Tyler, director of athletics, and Sam Burris, supervisor of athletics field maintenance, are excited about the opportunity to integrate the field staff into the Athletic Department and see this is as an another important step in the “Drive for 25.” The facilities team wish Sam Burris, Mike Hawkins, Quentin Reed, Brad Lewis, and Charles Henderson all the best as they make the transition.
