Internal announcements of interest to faculty and staff.
Dear UMW Friends: As you may know, Jerry Moore, husband of much-beloved longtime Seacobeck employee Pat Moore, passed away last Friday. The family will be receiving friends from 6 to 8 p.m. Thursday, May 10, at Mullins and Thompson Funeral Home in Fredericksburg. A service will be held there at noon on Friday. Also, Pat will receive friends in Seacobeck Dome Room at 2:30 on Friday afternoon.
Get your race on! Once again, UMW is a proud sponsor of the Marine Corps Historic Half Marathon on Sunday, May 20. Nearly 9,000 runners will hit the pavement around our campus, and we want to welcome and cheer them. Get into the fervor by handing out water at the official Mary Washington Water Station, near the intersection of Sunken Road and William Street. We need volunteers from 6 to 10 a.m. on race day.
We also need volunteer UMW ambassadors at the Half-Marathon headquarters and registration center at the Fredericksburg Expo Center on Friday, May 18, from 4 to 8 p.m. or Saturday, May 19, from 10 a.m. to 7 p.m. We will be handing out information about the school along with towels with our logo. It’s a great way to meet people from all over the country and spread the good news about the place where great minds get to work!
If you are interested in volunteering, contact Kelly Eury, marketing assistant, at keury@umw.edu. Please indicate which day and time you prefer. UMW t-shirts are available for volunteers.
VIRGINIA PUBLIC SERVICE WEEK (VPSW) 2012
Monday May 7 – Friday May 11
Next Week (May 7- May 11) is Virginia Public Service Week! Join in the special events sponsored by the Staff Advisory Council and take time to show appreciation for a colleague through the VPSW appreciation blog!
SPECIAL EVENTS NEXT WEEK
Monday, May 7
S.A.C. FAVORITE GAME LUNCH: Bring your lunch and your favorite game- challenge your co-workers to an hour of fun from 12 p.m. – 1:00 p.m. in:
Tuesday, May 8
S.A.C. CAMPUS WALK (STAFFORD CAMPUS): Put on your walking shoes and meet for some fun and fitness!
Wednesday, May 9
POT LUCK LUNCHEON (Stafford Campus): Bring your favorite pot luck dish and join in the fun at 12:00 p.m. in the South conference room/pit area.
S.A.C. CAMPUS WALK (FREDERICKSBURG CAMPUS): Put on your walking shoes and meet for some fun and fitness!
Thursday, May 10
COMMONHEALTH WELLNESS SCREENINGS (Fredericksburg Campus): Click here to sign up for your FREE and confidential wellness screening. Appointments are offered from 8 a.m.—4 p.m. in Lee Hall 412. Screenings offered include: blood pressure, cholesterol, diabetes risk, and body mass index.
S.A.C.BOOK EXCHANGE: Share your favorite book with a colleague and get a book to enjoy in return. Sessions will take place from 12:00 p.m. -1:00 p.m.,
Books not exchanged will be donated to the Regional Library
THROUGHOUT THE WEEK
ONLINE APPRECIATION BLOG
Back by popular demand…take advantage of the appreciation blog to let your fellow co-workers know how much you appreciate them during VPSW: May 7-11. The blog will go live on the 7th and can be accessed at the following address: http://vpsw.umwblogs.org. You can also drop off your “thank you’s” at the Fairfax House, and a Human Resources staff member will post them.
DAILY PRIZE DRAWINGS
Two lucky employees will be the daily winners of $25 Macy gift cards during VPSW. A random drawing will take place and then the two winners will be notified by email.
MORE FUN TO COME
Click here to view information on the Employee Appreciation Celebration (5/14).
We appreciate your sharing this announcement and flyer with employees in your department who may not have access to email. If you have questions or need additional information or assistance in order to attend any of the above events, please contact Judy Kwitnieski (jkwitnie@umw.edu) or Lynne Lee in the Office of Human Resources at 654-1215. Thank you very much!
The following message is from the UMW Police:
Dear Fredericksburg Campus Colleagues:
Yesterday afternoon (Thursday, April 26) around 4:09 p.m., a theft occurred in George Washington Hall involving the removal of a wallet from a first floor office.
The UMW employee left her office, closed the office door, and crossed the hallway to the restroom. As she crossed, she noticed an individual standing at the north side entrance door to the building. Once in the restroom, the employee heard the door to her office opening (It is very noisy when opened.) She quickly left the restroom to investigate and saw that the office door was closed. The employee did not see anyone in the hallway. Upon entering her office she checked her personal belongings and found that her wallet was missing from a bag under the desk.
University Police were called and the employee immediately cancelled her credit cards. The thief attempted to use a credit card but it was declined at the Rt. 3 Staples just prior to 4:24 p.m. and the Rt. 3 Shell gas station at 4:26 p.m. The suspect is described as: black male, 5’10” to 6’0,” medium build, dark complexion, wearing a red athletic jersey and dark pants.
With the increasing number of groups using our facilities, we have more foot traffic through all buildings. I would ask all Fredericksburg Campus faculty and staff to reflect upon your everyday habits to promote personal safety and reduce opportunity for crime.
Consider the following:
• Do I routinely lock my office?
• Are my keys safe and under my control at all times?
• Are valuables kept on my person or in a locked drawer?
• Do I stay aware of my surroundings?
• Do I lock my car, keeping any valuables out of sight?
• Do I notice and report individuals or circumstances that seem out of place?
[Call UMW POLICE x4444]
Although some crime is unavoidable, we can collectively seize opportunities to make our campus community safer by reflecting upon our daily routines and habits.
Small changes can go a long way.
Sincerely, Chief Eddie Perry UMW Police
The following announcements are available on the Business Services website.
April 2012 Updates and Announcements
WELCOME SHANNON!
UMW welcomes the newest member of our Purchasing family Shannon Finley. Shannon joins the Purchasing team as a Buyer Specialist, and had been functioning in that role for 5 years at George Mason University. We wish her well in her new role at UMW.
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SPCC CYCLE DATES
SPCC cycle dates are available on the Purchasing website calendar and also at the following link: http://adminfinance.umw.edu/purchasing/umw-policies-and-procedures-2/small-purchase-credit-card/billing-cycle-dates/
If you have any questions, please contact mmyers@umw.edu or call x1057.
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What is Order Splitting ?
As a state agency, we follow the guidelines set in the Agency Procurement and Surplus Property Manual (APSPM) for the Commonwealth of Virginia which states:
Order Splitting Prohibition. The placement of multiple orders within other than a reasonable time period to one or more vendors for the same, like, or related goods or services to avoid using the appropriate method of procurement or to remain within delegated purchasing authority is prohibited.
If you need assistance with an order, please contact the Purchasing department.
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UMW SMALL BUSINESS SPEND
We are working to reach our agency goal of 40% spend with DMBE certified small businesses. Thanks to all departments who contribute to this effort. As we enter the final quarter of FY12, we are well on the way to meeting our target. UMW status shown below:
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NEW SURPLUS ITEMS AT CENTRAL STOREROOM
New surplus items are currently available at the Central Storeroom. Please contact David Hatcher for information and assistance. Ext. 2092.
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PARKING SPECIAL REQUESTS
If your department is hosting guests who need reserved parking, please utilize the parking request form which is available on the Parking Management website.
http://adminfinance.umw.edu/parking
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PARKING UPDATE – CONVERGENCE CENTER CONSTRUCTION
We have received several communications regarding the ITCC project and its impact on campus traffic patterns.
To reiterate what has been shared:
ITCC “early phase” of the construction project is underway (from roughly the end of March to the end of May), two parking spots behind the Library and four spots behind Pollard Hall will be lost. Also, the handicapped spaces near Jepson Hall will be closed – this area is being enlarged from the current two handicapped spaces to a total of seven spaces. These new spaces will be open after May 2012. There might be a need to temporarily eliminate one space in the Jepson lot to facilitate some truck traffic while the temporary construction road is built. (It is not entirely clear if this will be required at this point.)
For more information, visit http://provost.umw.edu/convergence-center/ .
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EMPLOYEE APPRECIATION DAY DEAL!
In honor of Employee Appreciation Day on May 14, 2012, the University Bookstore will offer 20% off one regularly priced clothing or insignia item for UMW Faculty and Staff.
Sale dates include May 14* and May 15, 2012.
*Store hours:
May 14, 2012: 9:00 a.m. – 10:15 a.m. and 1:45 p.m. – 3:00 p.m.
May 15, 2012: 9:00 a.m. – 5:00 p.m.