October 15, 2019

Reserving Event Space at UMW

To: All Faculty and Staff

From: Jeffrey McClurken (on behalf of the Space Utilization Committee, the Office of Events and Conferencing, and the Registrar’s Office)

As part of our movement to a single centralized scheduling system, 25Live is our new system of record for all scheduled rooms on campus. In addition to creating a unified place to find and reserve rooms at UMW, using the system will provide a one-stop location for room reservation, as well as supporting our emergency services personnel and our analysis of space usage. Here is how Faculty and Staff will reserve rooms going forward for events.

Reserving Event Space at UMW

25Live is UMW’s university-wide scheduling system. This system provides a centralized tool for scheduling events and requesting room reservations throughout the university.

There are two parts to the system. By default, all users will have access to the Express Scheduling tool for booking short meetings and study sessions in select spaces up to 30 days in advance. Approved users can also access the Event Wizard to submit requests for events all over campus.

Express Scheduling

Book conference rooms and study spaces for up to two-hour sessions.

All faculty, staff, and students can reserve meetings rooms and study space using 25Live Express Scheduling (max of two hours per session in select rooms, up to 30 days in advance). Use of this system requires no additional training, and reservations are approved immediately.

Express Scheduling can be used on any computer using the Chrome or Firefox web browsers (the system will not work in Internet Explorer) or on a mobile device.

Learn more about the 25Live Dashboard and Express Scheduling here.


Event Wizard

Approved users (faculty and staff) can request space for longer or recurring reservations using the 25Live Event Wizard. Most requests using the Event Wizard require review by a space manager, so may not be immediately approved. Events can be requested up to one year in advance.

The Event Wizard works best on a computer using Chrome or Firefox web browsers (the system will not work in Internet Explorer).

Faculty and staff can request access to the Event Wizard. Contact the IT Help Desk at helpdesk@umw.edu for more information.

To access the information in this email, go to umw.edu/reserve

To access the 25Live scheduling system directly, go to https://25live.collegenet.com/umw/scheduling.html#/home

A Final Note

This is a new process and there will be some issues as the university gets used to being on a centralized system. Please be patient as we work through these issues together. For general questions and technical issues with the system, contact the IT Help Desk. Academic course scheduling questions should go to Academic Deans or Evie Sherlock. Event scheduling questions for fac/staff should go to Sue Lafayette. Student group scheduling questions should go to Sandrine Sutphin.

McClurken Presents Multi-day Workshop on Digital Liberal Arts Pedagogy in Beirut

McClurken leading off the workshop with a set of shared resources

From May 3rd to 5th, UMW’s Chief of Staff and Professor of History and American Studies Dr. Jeffrey W. McClurken ran a workshop on Collaborative Digital Liberal Arts Pedagogy: Integrating Projects and Methodologies into Your Course at DHI-B (Digital Humanities Institute — Beirut) held at the American University of Beirut. The participant group of 25 faculty, librarians, and instructional technologists came from AUB or other AMICAL schools with the goal of collaborating on using Digital Humanities tools in a course, in particular in the undergraduate context of international liberal arts institutions. Participants brought syllabi (or at least the idea for a syllabus) and left with clear plans to integrate digital projects and/or methodologies into their courses.

McClurken Presents on Digital Humanities and Southern History at University of Alabama

Professor Jeff McClurken, Department of History and American Studies.

Professor Jeff McClurken, Department of History and American Studies.

In early March, Professor of History and American Studies Jeff McClurken, who also serves as the Chief of Staff and Clerk of the Board of Visitors, was invited to present on Digital Humanities and Southern History at the University of Alabama, as well as to talk with graduate students about how to integrate digital tools into their teaching and research.

See https://cw.ua.edu/51322/news/mary-washington-professor-lectures-on-southern-history-digital-humanities/ for more.

Mary Washington professor lectures on Southern history, digital humanities (The Crimson White)

McClurken Co-Authors Chapter on Undergraduate Research in Humanities

Jeffrey McClurken, Professor of History and American Studies & Chief of Staff, recently published a co-authored chapter on “Undergraduate Research in the Humanities” in High-Impact Practices in Online Education: Research and Best Practices.  Co-written with Ellen Holmes Pearson of UNC, Asheville, the chapter explores the landscape of digitally enabled undergraduate research in the humanities.  In particular, it details the ways that integrating digital humanities projects into online classes increases engagement, captures many of strengths of the traditional liberal arts classroom, and trains students in an outward-facing approach to undergraduate research.

Governor Appoints to Monroe Museum Board of Regents

Outgoing Gov. Terry McAuliffe recently announced appointments to the Board of Regents of the James Monroe Law Office Museum and Memorial Library. Among the appointments from UMW are Porter Blakemore, associate professor of history;  Jeffrey W. McClurken, professor of history and special adviser to the UMW president; Rita Thompson of Fairfax, director of Rappahannock Scholars Program and a retired Fairfax County School Board member. To read more, visit http://www.richmond.com/business/local/gubernatorial-appointments-for-jan/article_22b86d72-c794-58bf-a243-0ea278d6c801.html

Gubernatorial appointments for Jan. 8 (Richmond Times-Dispatch)

Rappahannock Regional Library, Park Service team up for lecture series on Reconstruction (The Free Lance-Star)

McClurken appointed as special advisor to the president at UMW (The Free Lance-Star)

Davis Publishes Book and Article

Janine S. Davis, assistant professor in the College of Education, has published a text titled Building a Professional Teaching Identity on Social Media: A Digital Constellation of Selves. The text was initiated during her work on the Digital Scholars Institute in 2014-15 and was completed during her Jepson fellowship year in 2015-16. The text features a foreword by Martha Burtis, director of the Digital Knowledge Center. Also in the text are mentions of the Domain of One’s Own project and citations from both an interview with Jeffrey McClurken, professor of History & American Studies and Special Assistant to the Provost for Teaching, Technology, and Innovation, and work by Zach Whalen, associate professor of English.

Davis also published an article with a colleague, Victoria Fantozzi, in the journal Mentoring and Tutoring. The article, “What Do Student Teachers Want in Mentor Teachers?: Desired, Expected, Possible, and Emerging Roles” will be published in the fall, but an online version is available at http://www.tandfonline.com/eprint/XcegWJ89ZPz8W6TnWrjR/full