The following activities are for you to take some time to celebrate each other and  ALL that YOU DO!!!

Please visit the EagleEye this week for the winners of the Charles Coleman Memorial Award  and Richard V. and Rosemary A. Hurley Presidential Commendation. Daily Prize winners will also be announced.

VIRGINIA PUBLIC SERVICE WEEK  2015

Monday, May 11      

EMPLOYEE APPRECIATION DAY

UMW closed.

Tuesday: May 12

Daily Gift Card Drawings:  

Wednesday, May 13

Daily Gift Card Drawings

Fredericksburg Campus: BOARD GAMES

Bring your favorite board games to work, and play your co-workers over lunch. The following locations have been reserved from 11am – 1pm for your convenience:

1.  ITCC 2^nd floor open area
2. Lee Hall 2^nd floor
3. GW basement conference room (B06) 

Thursday, May 14

Daily Gift Card Drawings 

Stafford Campus: BOARD GAMES

Bring your favorite board games to work, and play your co-workers over lunch in the South Conference Room from 11am – 1pm

A Staff Advisory Council sponsored event: CORN-HOLE & HAPPY HOUR 4:00 p.m. – 6:00 p.m.

Please come out and join us at The Underground on Thursday May 14^th from 4pm to 6 pm.  There will be snacks provided plus a cash bar with beer, wine, soda and water.  Also, we will have corn hole set up near the patio outside the Underground, the weather promises to be favorable and there will be soothing music in the background.

Come on out and reminisce about another successful year at UMW and mingle, relax and have fun!

Friday, May 15

Daily Gift Card Drawings 

Department Potluck

Employees are encouraged to coordinate pot luck luncheons within their department, area, or building.  Take some time to visit with your colleagues, relax, and enjoy a Friday afternoon of food and good company. 

Throughout the Week

ONLINE APPRECIATION BLOG

Back by popular demand…take advantage of the appreciation blog to let your fellow co-workers know how much you appreciate them during VPSW.  The blog will go live on the 12^th and can be accessed at the following address:  http://vpsw.umwblogs.org.  You can also drop off your “thank you” at the Fairfax House and a Human Resources staff member will post them.

DAILY PRIZE DRAWINGS 

Each day of the week, a lucky employee will be the winner of a $100 Macys gift card during VPSW.  A random drawing will take place and then the winner will be notified by email.  Winners for the week will also be posted in the Eagle Eye next week.

Dear Supervisors and Non-exempt Employees,

The implementation of MyTime has raised many questions about what it means to be or supervise a non-exempt employee at UMW. To begin to address these questions we are offering this  20 minute course, Overtime Compensation Requirements,  to help you  understand the federal FLSA (Fair Standard Labors Act) and state policy requirements for compensating and managing hours of work for non- exempt employees. All Supervisors, including those who supervise student employees,  are required to complete this course by June 30.    Non –supervisory employees are strongly encouraged to participate.  Instructions to access the course in UMW Global are provided are attached and also embedded below.

At different times within the presentation you will be directed to UMW for its specific application of federal law and state policy. Please note the following:

• The UMW standard workweek is 12:01 a.m. Monday through midnight on Sunday.
• UMW  currently uses only OT pay to compensate non-exempt employees for hours worked beyond  40 in a work week.  The use of OT leave in lieu of OT pay is under review.
• UMW counts hours worked to the nearest quarter of an hour ( 15 minutes).
• AT UMW overtime pay or straight time compensatory leave is authorized only for exceptional requirements of an emergency or temporary nature. The earning of either to satisfy routine agency or departmental requirements is prohibited. While this policy provides management with the prerogative of determining when and how much overtime pay or compensatory leave can be earned, supervisors are responsible for controlling the work hours of all employees.
• UMW permits paid 15 minutes break twice a day.

The University is required to comply with all laws governing the pay of non-exempt employees for hours worked. Supervisors may contact Paula  Wilder pwilder@umw.edu or Sabrina Johnson sjohnson@umw.edu with questions about FLSA requirements.  Employees are encouraged to contact Terri Lockhart, Employee Relations, at tlockhar@umw.edu or ext2051, with any concerns about university compliance.

Classified positions in Bands 3 and 4 will be reviewed for exempt/non –exempt  FLSA status beginning in August in conjunction with the opening of the Classified Employee Performance Management cycle for 2015-16.

If you still require Supervisor or New User MyTime training, MyTime training classes are offered Monday, Wednesday and Friday between the hours of 10am to 12pm or Tuesdays and Thursdays between 3 and 5pm. Registration is required, please contact TESS@umw.edu.    

Instructions to access FLSA Course:

 To access UMW Global:

• Go to https://covkc.virginia.gov/umw.

Both the https and /umw are important.

• This course seems to work best in Internet Explorer.
  • Make sure that the site is a trusted site.
  • Allow pop-ups:  Tools > Pop-Up Blocker > Pop-Up Blocker Settings > Add covkc.virginia.gov in the box if it is not already there.
  • Use the Compatibility View:  Tools > Compatibility View
• Log in, using your UMW Global credentials.

The credentials that you use may not be the same as the credentials used for email, etc.

If you encounter difficulty logging in to UMW Global, please contact Pam Lowery (plowery@umw.edu).

Notes: 

• This course has sound; you will want to make sure that your speakers or headphones are working.
• The course does not transition from one slide to the next automatically.  Once you finish your review of a slide, you must click to the next slide.
• Each slide must be completed before another slide is selected.
• There are 3 modules, and 3 assessments.  You must complete only the Overtime Compensation Requirements module.

To access MVP HR Policy & Law – Fair Labor Standards Act:

• Once you have logged in to UMW Global, see the Search box that is on the right side of the screen above the dark blue line.
• Enter FLSA.
• Hit Enter or click the magnifying glass.
• Select MVP HR Policy & Law – Fair Labor Standards Act.
• Click Access Item.
• Click Overtime Compensation Requirements.
• You may want to maximize the window so that the content is easier to view.
• Proceed through the content. See the notes above.
• Once you have reviewed all of the content, and are ready to complete the assessment:
• Click Exit > Exit Now.

To complete the Overtime Compensation Requirements Assessment:

• Select Overtime Compensation Requirements Assessment from the left menu.
• The test will appear after a few seconds.
• Click Submit once you have answered all of the test questions.
• You will be shown your score and details about your responses.  If you do not pass the assessment you may review the content and take the assessment again.

The following message is from the Office of Media and Public Relations:

Rector Holly Cuellar announced at the May 8 meeting of the Board of Visitors the formation of the presidential search advisory committee for selection of the 10th president of the University of Mary Washington. “Appointment of a president is the most important duty of the Board of Visitors.” Cuellar said. “And we take our role very seriously.” The selection committee will do initial screening, vetting, and interviewing of candidates, then recommending to the full Board a select group of finalists. The composition of the committee is as follows:

2015-2016 Presidential Search Advisory Committee

Chair:

Holly T. Cuellar ’89                           Rector, Board of Visitors

Members:

Tara C. Corrigall ’82                          Board of Visitors

Theresa Y. Crawley ’77                   Board of Visitors & UMW Foundation Board

Rita F. Dunston                                 University Registrar

Christopher J. Garcia                      Assistant Professor of Quantitative Business Methods

Joseph W. Grzeika ‘83                    Board of Visitors

Mark S. Ingrao ’81                            Board of Visitors

Sabrina C. Johnson                          Associate Vice President for Human Resources & AAEEO Officer

Kenneth J. Lopez ’92                      Board of Visitors

Venitta C. McCall                              Professor of Education & Dorsey Scholars Program Mentor

Kathleen S. Mehfoud ’70              Chairman, UMW Foundation Board

Timothy M. O’Donnell                   Professor of Communication & Associate Provost for Student

                                                                  Success and Engagement

Anand Rao                                     Associate Professor of Communication & Speaking Center and

                                                                  Speaking Intensive Program Director

Fred Rankin                                        Board of Visitors

Kelli M. Slunt ‘91                               Professor of Chemistry & Director of the Honors Program

Jay Sinha ’07                                       UMW Alumnus

Hannah P. Tibbett, ’16                   2015-2016 Student Government Association President

Kenneth D. Tyler                              Director of Athletics

Martin A. Wilder, Jr.                        Chief of Staff

If additional assistance is needed, please contact your Benefits Team:

Denise Frye at dfrye2@umw.edu or 654-1210 or

Jennifer Cooper at jcooper4@umw.edu or 654-1046.

Health Insurance and Flexible Spending Accounts

Annual Open Enrollment

May 1 – May 22, 2015

Your UMW Benefits Team will conduct an open enrollment informational session on each Campus:

Fredericksburg – Tuesday, May 12 at 10:00 am in Lee Hall, Room 412

Stafford – Thursday, May 14 at 3:00 pm in the North Building, Room 114

Dahlgren – Thursday, May 14 at 1:00 pm

Open Enrollment for health care and flexible spending accounts (FSAs) begins on Friday, May 1 and continues through Friday, May 22, 2015. This timeframe is your opportunity to enroll in a health plan, change your health plan, add or remove family members or waive state health coverage without a qualifying reason  (eligibility documentation is required for dependent coverage) and it is the annual enrollment for Flexible Spending Accounts.

There are a few changes to our health insurance plans this plan year, please be sure that you understand all of your options before making your open enrollment election. More flexibility with receiving Premium Rewards.   Annual Enrollment is required for participation in the Flexible Medical or Dependent Spending Accounts. Please note the maximum contribution to a Medical FSA has increased to $2, 550 and failure to resolve FSA card transactions on time will result in withholding that amount from your paycheck.  

You may reference the following tools for the changes and additional guidance:

• “Alex” (an online benefits counselor) at https://www.alexforcova.com
• Spotlight at   http://www.dhrm.virginia.gov/docs/default-source/benefitsdocuments/ohb/04972_cova_spotlightbrochure_r11_webrev042715.pdf?sfvrsn=0
• Flexible Spending Source book at  http://www.dhrm.virginia.gov/docs/default-source/benefitsdocuments/ohb/anthem-fsa-sourcebook-201564DE0EE27D94.pdf?sfvrsn=0  Open Enrollment webpage at http://www.dhrm.virginia.gov/healthcoverage/open-enrollment
• A video at https://youtu.be/6nOoF13KkCc 

Two Options to Make Changes and/or Enroll:

EmployeeDirect – https://edirect.virginia.gov/

EmployeeDirect has been enhanced and updated. EmployeeDirect changes are accepted until 11:59 pm on Friday, May 22, 2015.

Paper Enrollment Form –  http://www.dhrm.virginia.gov/docs/default-source/benefitsdocuments/OpenEnrollment2015/stateactiveenrollform2015.pdf?sfvrsn=2  (Section 3 – Flexible Spending Accounts and Section 4 Health Care Coverage).  Enrollment forms must be forwarded and received in Office of Human Resources on or before 5 pm on Friday, May 22, 2015 to be effective July 1, 2015. 

The Premium Reward Program will continue for the 2015-2016 plan year. The program is only available to employees, retirees and their spouses enrolled in COVA Care or COVA HealthAware.  The requirements have not changed—completion of an online health assessment and biometric screening.  Each can be access by creating an account with www.myactivehealth.com You can confirm your participation in the Premium Reward Program by logging into your EmployeeDirect account.

1. For those enrolled in either COVA Care or COVA HealthAware on or before July 1, 2015 and currently receiving the premium reward:

• Both (employee and enrolled spouse) are required to update their online health assessment no later than June 30, 2015 to continue receiving the premium reward without a break. The reward will continue through the plan year, as long as you are enrolled in one of the plans. Biometric Screening is not required.

2. 2. For participants who are enrolled in either COVA Care or COVA HealthAware and are NOT currently receiving the premium reward:
   • Participant and/or enrolled spouse must complete both requirements by June 30, 2015, in order to start receiving their premium rewards effective July 1, 201 The reward will continue through June 30, 2016, as long as enrollment in one of the plans continues.

New:  If the requirements are not completed by June 30, 2015, eligible members can complete the online health assessment and or the biometric screening during the plan year and the Premium reward will be effective the first of the month after both requirements are completed, submitted and accepted.

Special Enrollment – During the 2015  health care open enrollment, employees may also enroll in Legal Resources.  https://gallery.mailchimp.com/b10225954c3ad56cc4cac055a/files/JD_Un_MW_OE.pdf please forward your enrollment form and kit to Office of Human Resources.

The following message is from President Rick Hurley:

I wanted to take this opportunity to explain what took place on campus the morning of Thursday, May 7. You may have seen news coverage about the event. Yesterday, we received a media advisory about a press conference being held on the steps of GW Hall. The conference, organized by the Feminist Majority Foundation, was to announce the filing by members of Feminists United and other students of a Title IX sex discrimination complaint against the University. While we disagree with many of the details and content in this morning’s press conference, we do share the ultimate goal of maintaining a safe environment for the entire campus community.

Let me make this clear: This University takes any allegation of gender-based violence very seriously. And, as some of you are aware, the administration has been actively engaged throughout the academic year with members of Feminists United and other students to address issues of safety and campus culture. Creating a safe learning and living environment is our first and foremost concern and I am pleased with the outpouring of students’ support shown today about how safe they feel on campus.

The University will cooperate fully with the Office of Civil Rights regarding the concerns put forward in the Title IX complaint announced today.

If you have not registered for your 2015-2017 parking decal, please do so now.

Note: If a decal was requested and received after Jan. 6, 2015, it is the new decal (oval shape) and is valid thru July 1, 2017. Once a new decal has been issued for a vehicle, the old decal will be invalid.

To request a decal through Eaglenet, use the following steps:

• Select Banner Self-Service
• Select Personal Information
• Parking Management System

Anyone needing assistance should contact Robin Jones, (540) 654-1129.