Please join all of your co-workers at The Underground between 4 p.m. and 6 p.m. on Thursday, May 14 for an academic year-end gathering. Snacks will be available and a cash bar with beer, wine, water and soda. Come out and mingle with your peers and just relax and relate your academic year stories! Sponsored by your Staff Advisory Council (S.A.C.).
Tommy Pack Named Excellent Eagle Employee
Tommy Pack will receive the benefit of a reserved parking space for May 2015 by virtue of winning the Excellent Eagle award.
In nominating Tommy for the award, Jerry Slezak wrote, “I would like to nominate Tommy Pack of IT Support Services as an Excellent Eagle Employee. His work at the Help Desk to assist faculty, staff and students get ready for the MyTime launch was a key factor in the successful “go-live” of the new time tracking system in March.
For the past several months, Tommy updated hundreds of computers, often by working with individual users remotely and walking them through the process of Java updates and Flash installs necessary to run MyTime. Tommy also worked with Banner users to be sure there was no loss of access as updates were made. He answered many questions from the community on how to use MyTime, and efficiently moved other questions to the MyTime training staff. This important work lead to a smooth implementation of both phases of the roll-out. Tommy was able to accomplish this while also performing the regular day-to-day work at the Help Desk.
Hats off to Tommy for work well done.”
Well Done, indeed. Congratulate Tommy when you see him, and remember to send nominations for Excellent Eagle Employee to EEEnom@umw.edu.
Spring 2015 UMW Magazine Available Online
Our Spring 2015 edition of the UMW Magazine is now available online: http://magazine.umw.edu/spring2015/.
Happy reading!
Meet Our New Employees
Please join us in extending a warm UMW welcome to our newest employees:
- Susie Kuliasha joined the English, Linguistics and Communication Department as an Office Manager on April 6, 2015.
- Catlin DeMarco joined the Stafford Campus as a Librarian Assistant on April 25, 2015.
- Kelly Shannon joined the Campus Recreation Department as a Fitness and Wellness Specialist on April 10, 201.5
- Julian Carter joined the UMW Police Department as an Emergency Communications Officer on April 10, 2015.
- Samantha James joined the Education Department as an Administrative and Office Specialist III on 04/15/15
- Olga Santiago joined the Payroll Department as a Payroll Specialist on March 18, 2015.
- Jacqueline Green joined the Facilities Department as a Housekeeper on February 10, 2015.
- Debra Wander joined the Human Resources Department as a Human Resources Specialist on February 23, 2015.
- DiShante Fryer joined the Student Activities and Engagement Department as an Office Support Technician on February 25, 2015.
- Lisa Baxter joined the Admissions and Record Department as an Admissions Processing Specialist on February 9, 2015.
- Diane Humberger – joined the Advancement Department as an Administrative Assistant on February 2, 2015.
New Campaign Gifts
University Advancement announces Mary Washington First Campaign gifts and pledges:
- An alumna from the Class of 1961 has pledged $15,000 to the Fund for Mary Washington.
- An alumnus from the Class of 1983 has arranged for an estate gift to UMW of $50,000.
- In anticipation of their upcoming 50th reunion, members of the Class of 1969 have raised nearly $60,000 in gifts and pledges to create a need-based scholarship for UMW students who are first in their families to attend college.
- The family of an alumna from the Class of 1945 gave $25,000 to establish an endowed scholarship for UMW students pursuing a music major.
Click here to watch the latest campaign video featuring an alumna from the Class of 1968.
The $50-million Mary Washington First Campaign began July 1, 2011, and went public April 26, 2014. As of April 30, 2015, Mary Washington alumni, parents, friends, faculty, staff, and businesses have committed more than $39.5 million in gifts and pledges. The Campaign is scheduled to conclude June 30, 2016. Visit http://umw.edu/marywashingtonfirst or call 540/654-1024 for more information.
Business Services eUpdate–May 2015
May 2015 Updates and Announcements
- Procurement Services
- Current Contract Activity
- SPCC FY15 end of year calendar & deadline
- Business card changes
- SPCC WORKS reports
- Federal Surplus Warehouse Opportunity
- Bank of America Increased fraud monitoring
- Introducing the Bulb Eater 3
- Clean April sweep
- Parking Management
- Decal re-registration
- Bookstore
- Employee Appreciation Days sale
- FY15 department charges
- Special and summer hours
- Post Office
- Opportunity for mail savings
- EagleOne
- Off-campus merchants available all summer
CURRENT CONTRACT ACTIVITY HIGHLIGHTS
- IFB Lighting Supplies
- RFP Amazon Web Services
- RFP Internet Service Provider
- RFP International Recruitment
- RFP International Travel Services
- RFP Temporary Staffing Services
- RFP Golf Facility Host Site
- IFB Snow/Ice Removal Services
- RFP Printing Services
- RFP Fire Alarm Integrator Services
- RFP Architect/Engineering Services for Amphitheater Renovation
- Cooperative Contract Employee Relocation Orientation Services
- QQ/RA Golf Carts
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SPCC FY15 END OF YEAR CALENDAR & DEADLINE
Purchases made on the SPCC prior to the May 2015 billing cycle, which ends on May 15, will be posted to the current fiscal year. To ensure charges are reflected in the May cycle, purchases should be made by May 8 to allow transactions to post. FY15 budget cannot be carried over to next year to support purchases or payments not completed in the current year.
The FY15 Year-End Memo is located on the TESS website.
Questions? Contact Monique SanPietro x1057
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SURPLUS FURNITURE
Dale Elethorp, UMW Central Storeroom Mgr., will be making a trip to the Surplus Federal Warehouse in mid-May to view available office furniture at greatly discounted pricing. If any departments are in the market for furniture and wish to accompany him to view the current surplus inventory, please contact Dale directly at 540-654-5972, or delethor@umw.edu
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BUSINESS CARD CHANGES
Per Design Services, the University’s Identity standard for business cards will change, effective July 1. Currently we have been required to select “Thermographic ink” for “ink type” when ordering business cards through the VCE punch-out catalog in eVA. As of July 1, the “standard ink” for ink type should be checked (no extra charge). This change will provide a more updated look for University business cards.
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SPCC WORKS REPORTS**
As a follow-up to information provided at the April B.U.G. meeting, examples from WORKS Dashboard are provided at the end of this communication . SPCC Cardholders can access spend charts by vendor, category and org. See more information and visuals at the bottom of the page.
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INCREASED FRAUD MONITORING
Bank of America is strengthening fraud controls, and will be asking SPCC Cardholders to monitor spend activity more frequently. Cardholders may see a greater frequency of emails from the BoA Fraud Team requesting feedback on purchase activity. The emails will instruct the cardholder to contact the bank, they will not request sensitive customer information.
If you suspect unauthorized activity, please report it immediately to Bank of America’s Fraud Team at 866-500-8262.
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INTRODUCTING THE BULB EATER 3
As part of our ongoing efforts to increase environmental sustainability on campus and reduce costs to the University, Facility Services and Central Stores has acquired a bulb crusher. The Bulb Eater 3 provides a safe and efficient way to recycle fluorescent lamps by crushing and storing lamps, capturing and neutralizing vapors, and reducing the amount time recycling. Additionally, the cost of recycling crushed bulbs will be produce over $1,900 in savings, compared to the current recycling contract. The Bulb Eater will pay for itself within 2 years!
Questions? Contact Dale Elethorp.
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CLEAN APRIL SWEEP
Thank you cardholders and approvers for signing off on all transactions by the April deadline. No cardholders were swept. KUDOS!
FACULTY/STAFF/CONTRACTOR/VENDOR DECAL RE-REGISTRATION 2015
Don’t Wait …
If you have not registered for your 2015-2017 parking decal, do so now.
Note: If a decal was requested and received after Jan. 6, 2015, it is the new decal (oval shape) and is valid thru July 1, 2017. Once a new decal has been issued for a vehicle, the old decal will be invalid.
To request a decal through Eaglenet, use the following steps:
- Select Banner Self-Service
- Select Personal Information
- Parking Management System
Anyone needing assistance should contact Robin Jones, (540) 654-1129.
OUR UMW “FAMILY BUSINESS”, University Owned and Operated
EMPLOYEE APPRECIATION DAYS SALE
May 12 – 15: 20% off one regularly priced UMW clothing or insignia item for UMW employees.
Store hours: May 12 – 14: 9 a.m. – 5 p.m.; May 15: 9 a.m. – 3 p.m.
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FY15 DEPARTMENT CHARGES
The last day to use FY15 department charges in the Bookstore is May 22, 2015. If you have any questions, please contact the Bookstore at x1017.
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SPECIAL AND SUMMER HOURS
Summer Store Hours:
Starting Monday, May 4th
Monday – Thursday: 9:00 am – 5:00 pm
Friday: 9:00 am – 3:00 pm
Saturday: CLOSED
Sunday: CLOSED
Commencement Hours:
Friday, May 8th: 8:00 am – 7:00 pm
Saturday, May 9th: 7:00 am – 2:00 pm
Visit the Store website for special events and hours of operation.
SAVE ON BULK MAIL
The UMW Post Office has partnered with UPS Mail Innovations and PSI to save you money. They both focus on bulk mail to insure that the client gets all the savings possible. Want to know more? Give us a call at 540-654-1049.
OFF-CAMPUS MERCHANTS AVAILABLE ALL SUMMER
Reminder: Our off-campus merchants accept EagleOne throughout the summer. Please see our website for a current list of our off-campus merchants at: OFF-CAMPUS MERCHANTS.
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Attention Faculty and Staff! There IS such a thing as a free lunch! See EagleNet for details.
Please contact Business Services for information and assistance at x1576.
**SPCC Cardholders can access spend charts by vendor, category and org –
Examples follow (although the quality of these images is poor, it provides a preview of what is available through WORKS with improved clarity):
Custom reports can be run, based on date range and/or a specific vendor, and are exportable to Excel. You can select date range, Merchant Class Code (MCC) and Vendor name.
If you need help using or understanding Dashboard reporting abilities, please contact Monique SanPietro, your Program Administrator for the SPCC, or Melva Kishpaugh. There are also user guides available in Works at the bottom of the screen.
What’s New in Human Resources
Please visit the Human Resources website “What’s New” for important information regarding:
- 2015 Health Insurance Open Enrollment and Flexible Spending ( May 1st to May 22nd)
- Special enrollment for Legal Resources
- Service award recipients
- Special bookstore discounts for Staff Appreciation Day
Remember, UMW will be closed on Staff Appreciation Day, Monday, May 11. Enjoy your time off with family and friends.
UMW Launches “The Talons”
Dear UMW Faculty, Staff and Administrators,
My name is Jesse Jones and I am writing to you on behalf of one of the University of Mary Washington’s newest clubs, “The Talons.” We are a student-run organization whose main goal is to enhance the spirit and pride here at our fine university. We have many brilliant visions that we hope to make realities. Some of our ideas include better publicizing our school’s fight song by playing it at more events, recognizing our most well-recognized landmark – the Bell Tower – in different ways, pumping up attendance and hype at campus events – both academic and athletic, and much more. We also want to get students showing their school pride by wearing more UMW “swag,” and have plans that will do just that!
We are one of the fastest growing clubs in school history and hope to do even bigger things. With much audacity, our President Kadeem Gittens has convinced students to come together and help boost the level of student involvement and excitement, but we cannot do so without your help.
You can assist by:
- Knowing we exist (check) and getting involved (we’re open to all students, faculty, and staff)!
- Informing us of campus events next year where you would like Talon support – athletic, academic, programmatic, etc.
- Supporting our campus pride initiatives as they roll out (like wearing blue and gray on Wednesdays)!
Email our President at kgittens@umw.edu if you’d like to get involved or learn more!
Thank you!
It’s a great day to be an Eagle,
Jesse Jones
Director of Marketing
Talons
jjones22@mail.umw.edu
UMW Strategic Plan (Preliminary Draft)
The following message is from the Office of the Provost:
Dear colleagues,
On behalf of my co-chair Debra Schleef and the other members of the Strategic Planning Task Force, I am very pleased to share with you the preliminary draft of the strategic plan, which we have tentatively titled Mary Washington 2020: Excellence, Impact, Distinction. We are sharing it with you at this time in hopes that you will be able to join us in one of two preliminary forums, scheduled for next week, to begin discussion of the plan. The draft plan is also being shared with members of the BOV, and I am anticipating that the Board will be discussing it at their summer retreat. We expect to hold one or more additional forums during the first two weeks of the fall semester, including a session inviting the participation of students, with the intent of finalizing the plan and sharing it with the Board before the Board’s September, 2015 meeting, for adoption at that time. In the meantime, we have also set up a site at which members of the campus community can post comments. These posts will be anonymous, unless the poster chooses to identify him- or herself in the post.
In writing this plan, members of the task force were determined to be as strategic as possible. We agreed that we did not want to create a “wish list” that, while offering something up for everyone, simply could not serve to set a strategic direction. We wanted to capitalize on established and emerging strengths. We wanted to identify initiatives that are poised, with some further support, to make a real difference. We wanted to ensure that these recommendations help the university recruit and retain students well suited to our academic and cultural environment. We wanted to keep the recommendations of various committees and task forces that preceded us well in view. Above all, we wanted a plan that highlights and enhances the academic excellence and distinctiveness of a Mary Washington education.
The report is available at the following site, and you can comment on the plan at: http://strategicplan2015.umwblogs.org. For a direct link to the report, click here.
The forums next week will be held in Lee 411, on Tuesday May 5 from 8-10 am and on Wednesday May 6 from 3-5 pm.
I want to thank the members of the Task Force, listed below, as well as our invaluable staff assistant, Amy O’Reilly, who gave of their time most generously over the past several months, often meeting twice a week to complete this work. Again, we will be in an open “public comment” phase for the next several months, and I know that members of the committee are eager to hear your responses and continue their work as we seek to position the university to move forward over the next five years.
Sincerely,
Jonathan Levin
Provost
jlevin@umw.edu
Task Force Members:
John Broome, Assistant Professor of Education
Leah Cox, Special Assistant to the President for Diversity and Inclusion and Ombudsperson
Susan Fernsebner, Associate Professor of History
Alan Griffith, Professor of Biology
Jonathan Levin, Provost (co-chair)
Betsy Lewis, Professor of Spanish
Ken Machande. Associate Dean, College of Business
Michael Morley, Office Manager, Department of Music
Debra Schleef, Professor of Sociology (co-chair)
Doug Searcy, VP for Student Affairs
Gregg Stull, Professor of Theatre
Charles Tate, Student Success Coordinator, Academic and Career Services
Marty Wilder, Chief of Staff
Samantha Worman, Student Government Association President
UMW Hosts Virginia Education Specialist as Educator-in-Residence
The University of Mary Washington’s College of Education hosted Robert Fugate ’03, an assessment specialist for the Virginia Department of Education, for its 5th annual Educator-in-Residence. He presented as the keynote lecture at the College of Education’s Graduate Research Symposium on Saturday, April 25.